... as a next step ask ChatGPT how to make the link between invoice and deposit
To link invoices and deposits in your application, you need to establish a relationship between these two entities. This can be done by adding a reference field in the deposits database that links each deposit to its corresponding invoice. Here’s how you can implement this:
1. **Add a Reference Field in Deposits Database**: Add a field in the `deposits.dbf` file to store the invoice number that the deposit is related to. This can be called `INVNUM`.
2. **Modify Deposits Database Structure**: Ensure your `deposits.dbf` file includes the `INVNUM` field. Here’s how you can create or modify the deposits database structure:
```xbase
if !File( "deposits.dbf" )
DbCreate( "deposits.dbf",;
{ { "DEPONUM", "C", 10, 0 }, ;
{ "DATE", "D", 8, 0 }, ;
{ "CODE", "C", 10, 0 }, ; // Client Code
{ "CLIENT", "C", 40, 0 }, ; // Client Name
{ "ADDRESS", "M", 10, 0 }, ; // Client Address
{ "INVNUM", "C", 10, 0 }, ; // Invoice Number
{ "DETAILS", "C", 30, 0 }, ; // Deposit Details
{ "AMOUNT", "N", 9, 0 } }, "DBFCDX", .T., "DB" )
INDEX ON DEPONUM TAG DEPONUM
CLOSE DB
endif
```
3. **Modify `Deposits` Function**: Update the `Deposits()` function to include the `INVNUM` field in the XBROWSE and other relevant parts. Here’s an updated version of the `Deposits()` function to show the `INVNUM` field:
```xbase
static function Deposits()
local oBrw, oChild, cClrBack, cCol
local oBar, oMsgBar, oMsgDeleted
if oWndClients == nil
Clients()
endif
if oWndItems == nil
Items()
endif
if oWndDeposits == nil
DEFINE WINDOW oWndDeposits MDICHILD OF oWndMain TITLE "Deposits"
@ 60, 0 XBROWSE oBrw SIZE 0,200 PIXEL OF oWndDeposits LINES AUTOSORT ;
AUTOCOLS DATASOURCE Alias() NOBORDER FOOTERS
oBar := BrwBtnBar( @oBrw, oWndDeposits )
DEFINE BUTTON OF oBar PROMPT "Print" RESOURCE "report" ;
ACTION (oBrw:bClrStds := {||{ CLR_WHITE,CLR_BLACK }}, oBrw:refresh())
DEFINE BUTTON OF oBar PROMPT "Print" RESOURCE "report" ;
ACTION ViewDeposit( oBrw )
DEFINE BUTTON OF oBar PROMPT "HTML Report" RESOURCE "report" ;
ACTION ViewDepositHTML( oBrw )
DEFINE BUTTON OF oBar PROMPT "Close" RESOURCE "exit" ;
ACTION oWndDeposits:End()
DEFINE MSGBAR oMsgBar OF oWndDeposits 2007
BrwColors( oBrw )
BrwRecSel( oBrw, "RECNO" )
for each cCol in { "Amount", "Tax", "Total" }
oBrw:oCol( cCol ):nFooterType := AGGR_SUM
next
oBrw:bLDblClick = { || oBrw:EditSource(,, .T.) }
oBrw:bEdit = { | oRec | EditDeposit( oRec ) }
oBrw:MakeTotals()
oBrw:CreateFromCode()
oBrw:SetFocus()
oWndDeposits:oControl = oBrw
@ oBar:nHeight + 200,0 XBROWSE oChild SIZE 0,-oMsgBar:nHeight PIXEL OF oWndDeposits ;
DATASOURCE "depItems" ;
COLUMNS "ItemCode", "ItemName", "Quantity", "Unit", "Price", ;
"ROUND(QUANTITY*PRICE,0)", "DISCOUNT","ROUND(QUANTITY*PRICE,0)-DISCOUNT" ;
HEADERS "ItmCode", nil, nil, nil, nil, "Amount", "Discount", "Net Amount" ;
LINES NOBORDER FOOTERS
BrwColors( oChild )
BrwRecSel( oChild, "KEY" )
for each cCol in { "Amount", "Discount", "Net Amount" }
WITH OBJECT oChild:oCol( cCol )
:nFooterType := AGGR_SUM
END
next
oChild:MakeTotals()
oChild:CreateFromCode()
oBrw:bChange := { || oChild:Refresh(), oChild:MakeTotals(), oChild:GoTop() }
oWndDeposits:bResized := < ||
local oRect := oWndDeposits:GetCliRect()
oBrw:nHeight := ( oRect:nHeight - oBar:nHeight - oMsgBar:nHeight ) * 0.6
oChild:nTop := oBrw:nTop + oBrw:nHeight
return nil
>
oWndDeposits:bPostEnd := { || oWndDeposits := nil }
if cRequest = "online"
oBrw:seek("DEP003")
ACTIVATE WINDOW oWndDeposits MAXIMIZED ;
ON INIT ( ViewDeposit( oBrw ), oWndClients:END() );
VALID ( oWndClients := nil, .T. )
else
ACTIVATE WINDOW oWndDeposits MAXIMIZED
endif
else
oWndDeposits:SetFocus()
endif
return nil
```
4. **Modify `EditDeposit` Function**: Ensure that the `EditDeposit` function allows the user to link a deposit to an invoice by setting the `INVNUM` field.
```xbase
static function EditDeposit( oRec )
local lNew := ( oRec:RecNo == 0 )
local oDlg, oBrush, oFont, oBold, oLarge
local oBrw, cCol, bInit, oBtn
local aItems
local oGetClient, cClient, bCliInit
local nHt := Int( ScreenHeight() * 0.8 )
local nWd := 1100
local lSave := .f.
if lNew
oRec:Date := Date()
aItems := { AClone( aBlankItem ) }
else
aItems := IIT->( FW_DbfToArray( cItemFlds, { || IIT->INVNUM == oRec:InvNum } ) )
endif
DEFINE BRUSH oBrush RESOURCE "PAPER"
DEFINE FONT oLarge NAME "VERDANA" SIZE 0,-30 BOLD
DEFINE FONT oFont NAME "TAHOMA" SIZE 0,-15
DEFINE FONT oBold NAME "TAHOMA" SIZE 0,-15 BOLD
DEFINE DIALOG oDlg SIZE nWd, nHt PIXEL FONT oFont TRUEPIXEL ;
TITLE If( lNew, "NEW ", "EDIT " ) + "DEPOSIT" TRANSPARENT ;
BRUSH oBrush
@ 20, nWd/2-100 SAY "DEPOSIT" SIZE 200,36 PIXEL OF oDlg FONT oLarge CENTER
@ 020, nWd - 190 GET oRec:Deponum PICTURE "@!" SIZE 150,26 PIXEL OF oDlg ;
VALID ! ( Empty( oRec:Deponum ) .or. DEPOSITS->( Duplicate( oRec:Deponum, "DEPONUM", oRec:RecNo ) ) )
@ 050, nWd - 190 GET oRec:Date SIZE 150,26 PIXEL OF oDlg RIGHT ;
ACTION oRec:Date := Min( MsgDate( oRec:Date ), Date() )
@ 80-60, 40 SAY "Client:" SIZE 100,24 PIXEL OF oDlg
@ 80-60,150 GET oGetClient VAR oRec:Code SIZE 150,26 PIXEL OF oDlg ;
ACTION ( PopupBrowse( "CLIENTS", oGetClient ), ;
ReadClientInfo( oRec, oDlg ) ) ;
VALID ( ReadClientInfo( oRec, oDlg ) )
@ 125-60, 60 SAY oRec:Client SIZE 200,24 PIXEL OF oDlg FONT oBold UPDATE
@ 150-60, 60 SAY oRec:Address SIZE 200, 60 PIXEL OF oDlg UPDATE
@ 180-60,310 SAY "Text :" SIZE 100,24 PIXEL OF oDlg
@ 204-60,310 GET oRec:Details SIZE nWd-310-40,26 PIXEL OF oDlg UPDATE
@ 230-60, 40 SAY "Invoice:" SIZE 100,24 PIXEL OF oDlg
@ 254-60, 40 GET oRec:Invnum PICTURE "@!" SIZE 150,26 PIXEL OF oDlg ;
@
240-60,040 XBROWSE oBrw SIZE -40,-150+45 PIXEL OF oDlg ;
DATASOURCE aItems ;
COLUMNS 3,4,5,6,7,8 ;
HEADERS "ITEM", "DETAILS", "QTY", "UNIT","PRICE","DISCOUNT" ;
PICTURES "@!", nil, "9999.999", nil, "999.99", "999,999,999" ;
COLSIZES nil, 30 ;
CELL LINES NOBORDER FASTEDIT FOOTERS
ADD TO oBrw AT 6 HEADER "AMOUNT" DATA ROUND( oBrw:aRow[5] * oBrw:aRow[7], 0 ) ;
PICTURE "999,999,999"
ADD TO oBrw HEADER "NET" DATA ROUND( oBrw:aRow[5] * oBrw:aRow[7] - oBrw:aRow[ 8 ], 0 ) ;
PICTURE "999,999,999"
for each cCol in { "amount", "discount", "net" }
WITH OBJECT oBrw:oCol( cCol )
:nFooterType := AGGR_SUM
END
next
for each cCol in { "qty", "price", "discount" }
WITH OBJECT oBrw:oCol( cCol )
:nEditType := EDIT_GET
:bEditValid := { |o| o:VarGet() >= 0 }
:bOnChange := { || oBrw:MakeTotals( { "amount", "net" } ), oBrw:RefreshFooters(), oDlg:Update() }
END
next
for each cCol in { "details", "unit", "amount", "net" }
oBrw:oCol( cCol ):bClrStd := { || { CLR_BLACK, RGB( 240, 240, 240 ) } }
next
// AutoAppendCode
WITH OBJECT oBrw
:AddVar( "AAPPEND", nil )
:bClrStd := { || If( oBrw:aRow == oBrw:aAppend, { CLR_BLACK, CLR_YELLOW }, { CLR_BLACK, oBrw:nClrPane } ) }
:bChange := { || If( oBrw:nArrayAt < oBrw:nLen, CheckAppendRow( oBrw ), nil ) }
:bPastEof := { || If( oBrw:aAppend != nil .and. Empty( oBrw:aAppend[ 3 ] ), nil, ;
( AAdd( oBrw:aArrayData, oBrw:aAppend := AClone( aBlankItem ) ), ;
oBrw:GoBottom(), oBrw:GoLeftMost(), oBrw:RefreshCurrent(), ;
oBrw:MakeTotals(), oBrw:Refresh() ) ) }
:bKeyDown := { |k| If( k == VK_DELETE, ( oBrw:aAppend := nil, oBrw:Delete(), 0 ), nil ) }
END
WITH OBJECT oBrw:aCols[ 1 ]
:nEditType = EDIT_BUTTON
:bEditBlock = { | nRow, nCol, oCol, nKey | TableLookUp( nRow, nCol, oCol, nKey, "ITEMS" ) }
:bOnChange = { || oBrw:aAppend := nil, ReadItemInfo( oBrw:aRow, oBrw ), oBrw:RefreshCurrent(), ;
oBrw:MakeTotals(), oBrw:RefreshFooters(), oDlg:Update() }
END
WITH OBJECT oBrw
:lFlatStyle := .t.
:nStretchCol := 2
:lHScroll := .f.
:bOnRefresh := { || oDlg:Update() }
//
BrwRecSel( oBrw, "KEYNO" )
//
:MakeTotals()
:CreateFromCode()
END
@ nHt - 139 + 45, nWd - 380 SAY "TAX @" ;
SIZE 80,24 PIXEL OF oDlg RIGHT
@ nHt - 140 + 45, nWd - 280 GET oRec:TaxRate PICTURE "99.99 %" ;
SIZE 100,26 PIXEL OF oDlg RIGHT ;
VALID ( If( oRec:TaxRate >= 0, ( oDlg:Update(), .t. ), .f. ) )
@ nHT - 139 + 45, nWd - 170 SAY ;
( oRec:Tax := ROUND( oBrw:Net:nTotal * oRec:TaxRate / 100, 0 ) ) ;
PICTURE "999,999,999" SIZE 105,24 PIXEL OF oDlg UPDATE RIGHT
@ nHt - 105 + 45, nWd - 270 SAY "TOTAL" SIZE 80, 24 PIXEL OF oDlg RIGHT
@ nHt - 105 + 45, nWd - 170 SAY ;
( oRec:Total := oBrw:Net:nTotal + oRec:Tax ) ;
PICTURE "999,999,999" SIZE 105, 24 PIXEL OF oDlg UPDATE RIGHT
@ nHt - 60, 040 BTNBMP PROMPT "Save" SIZE 100,30 PIXEL OF oDlg FLAT ;
ACTION ( lSave := .t., oDlg:End() )
@ nHt - 60, 160 BTNBMP oBtn PROMPT "Cancel" SIZE 100,30 PIXEL OF oDlg FLAT ;
ACTION oDlg:End()
oBtn:lCancel := .t.
ACTIVATE DIALOG oDlg CENTERED ;
ON PAINT ( oDlg:Box( 110-60, 40, 230-60, 300 ), ;
oDlg:Line( nHt - 112 + 45, nWd - 170, nHt - 112 + 45, nWd - 55 ), ;
oDlg:Line( nHt - 78 + 45, nWd - 170, nHt - 78 + 45, nWd - 55 ), ;
oDlg:Line( nHt - 75 + 45, nWd - 170, nHt - 75 + 45, nWd - 55 ) )
if lSave
CheckAppendRow( oBrw )
if Empty( aItems ) .or. Empty( oRec:Deponum ) .or. Empty( oRec:Code ) .or. oRec:Total <= 0
else
oRec:Amount := oBrw:Net:nTotal
if ! Empty( oBrw:aDeleted )
AEval( oBrw:aDeleted, { |a| a[ 9 ] := -a[ 9 ] } )
IIT->( FW_SaveArrayToDBF( cItemFlds, oBrw:aDeleted ) )
endif
AEval( aItems, { |a| a[ 1 ] := oRec:Deponum } )
AEval( aItems, { |a,i| a[ 2 ] := i } )
IIT->( FW_SaveArrayToDBF( cItemFlds, aItems ) )
oRec:Save()
WITH OBJECT oRec:oBrw
:MakeTotals()
:RefreshFooters()
Eval( :bChange, oRec:oBrw )
END
endif
endif
RELEASE FONT oFont, oLarge
RELEASE BRUSH oBrush
return nil
```
5. **Linking Logic**: Ensure that when a deposit is created, the user can select the related invoice. This can be done via a dropdown or search functionality within the `EditDeposit` function to select an invoice number.
By implementing these changes, you will create a robust linkage between invoices and deposits, ensuring that each deposit is associated with its corresponding invoice. This setup will also allow you to easily navigate and report on the relationships between these entities.